MUNICIPALITY OF NORTH MIDDLESEX
REGULAR MEETING
AGENDA

Wednesday, July 16, 2025

4:00 P.m. - 9:00 P.m.

Hybrid Meeting (both in person and electronic participation)

Click on the link below for viewing the Open Meeting
North Middlesex You Tube Channel

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

(Municipal Conflict of Interest Act – Section 5 requires any member of Council to declare a pecuniary interest and general nature thereof, prior​ to any consideration on that matter. Where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.  The disclosures become part of a Public Registry as required under the Act.

3.

MINUTES OF PREVIOUS MEETINGS

3.1

Meeting Minutes for June 18 2025

• Recommended Motion:

  That the attached minutes be approved as presented

4.

PRESENTATION 

Bog Line Smokers Nick Ince will present a donation raised through the Bog Line Smokeshow event to local North Middlesex Schools. The presentation is being acknowledged with the support of the Local School Advisory Committee with representatives Tammy Maguire, Heather Roelands, Cayley Thompson, Emily Masschelin, Will Rempel, Tonya Nichol, and David Dryburgh.

5.

DEPARTMENTAL REPORTS

5.1

Report from Chief Building Official - North Middlesex Q2 Report

• Recommended Motion:

  THAT the First Half 2025 Building Activity Summary be received for information.

5.2

Report from the Director of Fire and Emergency Services - Expansion of the Lambton Shores Fire Protection Agreement

• Recommended Motion:

  THAT Council accept this report and endorse the revised Fire Protection Agreement with Lambton Shores.

5.3

Report from the Director of Fire and Emergency Services - Renewal of Middlesex Centre Fire Prevention Service Agreement

• Recommended Motion:

  THAT Council direct the Mayor and the Clerk to execute the Middlesex Centre Fire Prevention Service Agreement

5.4

Report from Drainage Superintendent DIO-48-2025 Request for Proposal Results Mun. Drain Maintenance 16th Concession and Dewar Thompson Drains

5.5

Report from Drainage Superintendent - DIO-49-2025 Notice of Request for Drain Major Improvement Brown Rose Drain

• Recommended Motion:

  THAT Council receives Report DIO-49-2025 regarding “Notice of Request for Drain Major Improvement – Brown-Rose Drain” according to Section 78 (1.1) of the Drainage Act for information;

   

  AND THAT Council receive the “Notice of Request for Drain Major Improvement – Brown-Rose Drain” according to Section 78 (1.1) of the Drainage Act;

   

  AND THAT Council appoints R. Dobbin Engineering Inc., as engineer to the project.

5.6

Report from Drainage Superintendent - DIO-50-2025 Notice of Request for Drain Major Improvement Brown Drain

• Recommended Motion:

  THAT Council receives Report DIO-50-2025 regarding “Notice of Request for Drain Major Improvement – Brown Drain” according to Section 78 (1.1) of the Drainage Act for information;

   

  AND THAT Council receive the “Notice of Request for Drain Major Improvement – Brown Drain” according to Section 78 (1.1) of the Drainage Act;

   

  AND THAT Council appoints R. Dobbin Engineering Inc., as engineer to the project.

5.7

Report from Drainage Superintendent - DIO-51-2025 Request for Drain Minor Improvement to a Major Improvement Mud Creek Drain

• Recommended Motion:

  THAT Council receives Report DIO-51-2025 regarding “Notice of Request for Drain Major Improvement – Mud Creek Drain” according to Section 78 (1.1) of the Drainage Act for information;

   

  AND THAT Council receive the “Notice of Request for Drain Major Improvement – Mud Creek Drain” according to Section 78 (1.1) of the Drainage Act.

5.8

Report from Director of Infrastructure and Operations DIO-42-2025 Infrastructure and Operations Department Q2 Report

• Recommended Motion:

  THAT Council receives Report DIO-42-2025 regarding the “Infrastructure and Operations Department – 2025 Q2 Report” for information.

5.9

Report from Director of Infrastructure and Operations DIO-40-2025 Ailsa Craig Wastewater Treatment Plant HVAC

• Recommended Motion:

  THAT Council receives Report DIO-40-2025 regarding the “Ailsa Craig Wastewater Treatment Plant HVAC Upgrades” for information;

  
  AND THAT Council enters a contract with Air Design Services for both the Ailsa Craig Wastewater Treatment Plant (Administration Building and Main Building) for the HVAC Upgrades project at a cost of $102,539.14 (including HST);

  
  AND THAT Council enters a contract with Ontario Clean Water Agency for associated project services for the HVAC Upgrades project at an upset limit cost of $58,754.00 (including HST).

5.10

Report from Director of Infrastructure and Operations DIO-43-2025 2025 Curb and Sidewalk Program

• Recommended Motion:

  THAT Council receives Report DIO-43-2025 regarding the “2025 Curb and Sidewalk Program – Contract Award” for information;

   

  AND THAT Council directs Staff to award the Tender Contract IO-08-2025 for the 2025 Curb and Sidewalk Program to 2618018 Ontario Inc. o/a D. Rock Paving, in the amount of $110,000.00 (including HST);

   

  AND THAT the Mayor and Clerk be authorized to sign all necessary documentation.

5.11

Report from Director of Infrastructure and Operations DIO-44-2025 2025 Water Meter Replacement Program

• Recommended Motion:

  THAT Council receives Report DIO-44-2025 regarding the “2025 Water Meter Replacement Program – Contract Award” for information;

   

  AND THAT Council directs Staff to award the Proposal Contract IO-02-2025 for the 2025 Water Meter Replacement Program to Neptune Technology Group, in the amount of $450,735.93 (including HST);

   

  AND THAT the Mayor and Clerk be authorized to sign all necessary documentation.

5.12

Report from Director of Infrastructure and Operations DIO-24-2025 Cassidy Rd. Culvert Replacement / Repair Contract Award

• Recommended Motion:

  THAT Council receives Report DIO-45-2025 regarding the “Cassidy Road Culvert Replacement/Repair – Contract Award” for information;

   

  AND THAT Council directs Staff to award the Tender Contract IO-03-2025 for the Cassidy Road Culvert Replacement/Repair to Robinson Farm Drainage Limited, in the amount of $153,454.00 (including HST);

   

  AND THAT the Mayor and Clerk be authorized to sign all necessary documentation.

5.13

Report from Director of Infrastructure and Operations - Parkhill Cemetery Drainage Improvement Contract Award

• Recommended Motion:

  THAT Council receives Report DIO-46-2025 regarding the “Parkhill Cemetery Drainage Improvement – Contract Award Update” for information.

5.14

Report from Director of Infrastructure and Operations DIO-47-205 Parkhill Wastewater Treatment Plant Enhancement Lagoon Long Term Treatment Options Update

• Recommended Motion:

  THAT Council receives Report DIO-47-2025 regarding the “Parkhill Wastewater Treatment Plant – Enhanced Lagoon Long-Term Treatment Options Update” for information.

5.15

Report from Manager of Public Works DIO-41-2025 Purchase of New Pickup Truck with Dump Box

• Recommended Motion:

  THAT Council receives Report DIO-41-2025 regarding the “Purchase of New One-Ton Pickup Truck with a Dump Box (IO-07-2025)” for information;

   

  AND THAT Council authorizes the award and purchase of the One-Ton Pickup Truck with a Dump Box (IO-07-2025) for $114,492.17 including HST.

5.16

Report from Director of Corporate Services / Clerk - Cat Control Service Proposal

• Recommended Motion:

  THAT Council receives the report entitled Cat Control Services Proposal,

   

  AND THAT Council approves the proposed Cat Control Services Agreement with the Southwest Middlesex Animal Shelter, to provide cat control services;

  
  AND THAT the Mayor and Clerk be authorized to execute the agreement on behalf of the Municipality.

5.17

Report from Director of Economic Development and Community Services DCS-07-2025 Parkhill Fire Station Final Report

• Recommended Motion:

  THAT Council accept the report as information only.

5.18

Report from Director of Economic Development and Community Services DCS-08-2025 Ailsa Craig Fire Station RFP Update

• Recommended Motion:

  THAT Council receive the report titled “DCS-08-2025 Ailsa Craig Fire Station RFP Update” as information; AND,

   

  THAT Council increase the budgeted amount for the project from $200,000.00 to $240,000.00 to include a $20,000.00 contingency utilizing the facilities reserve; AND,

   

  THAT Council award the design-build construction contract to K&L Construction for the Ailsa Craig Fire Station Renovation for $199,700.00.

5.19

Report from Director of Economic Development and Community Services DCS-10-2025 LiveBarn Cameras at HMS Insurance Centre

• Recommended Motion:

  THAT Council receive the report title DCS-10-2025 LiveBarn Cameras at the HMS Insurance Centre as information; AND,THAT Council direct staff to proceed with the attached LiveBarn Agreement for the HMS Insurance Centre.

5.20

Report from Economic Development and Communications Coordinator DED-04-2025 Economic Development Q1 and Q2 Update

• Recommended Motion:

  THAT this report be accepted for information.

5.21

Report from Economic Development and Communications Coordinator DED-05-2025 Canada Day Firework Celebration Event

• Recommended Motion:

  THAT council receive this report for information.

5.22

Report from Manager of Recreation and Facilities DCS-09-2025 Community Services Q2 2025

• Recommended Motion:

  THAT Council accept the report titled “DCS-09-2025 Community Services Q2 Report” as information.

5.23

Report from Chief Administrative Officer - Sale of Land Policy Update

• Recommended Motion:

  THAT Council pass a by-law to repeal and replace By-law 65 of 2017, being the Sale of Land Policy, to include a provision supporting affordable and attainable housing.

6.

ADJOURNMENT

• Recommended Motion:

  THAT Regular meeting adjourn and proceed to Public Meeting, including Committee of Adjustments.

7.

COMMITTEE OF ADJUSTMENT AND PUBLIC MEETING

7.1

6:00 p.m. Notice of Public Meeting for application MV-7-2025 located at 30468 Sylvan Rd.

1.

Planner's Evaluation Report

2.

Provision for Applicant Remarks

3.

Provision for Written Submissions

4.

Provision for Public Comments

5.

Provision for Committee Questions

6.

Decision (approve, defer with reason, deny with reason) See Planner's report for recommendation

• Recommended Motion:

  THAT the Application for Minor Variance MV-7-2025, to permit an increased maximum height of 6.5 m (21.33 ft) for an accessory structure (detached garage/shed), be GRANTED subject to the conditions as listed on the Planner's Evaluation Report. 

7.2

6:00 p.m. Notice of Public Meeting to consider Application B10-2025 and MV-6-2025 located at 191 Catherine St. 

1.

Planners Evaluation Report

2.

Provision for Applicants Remarks

3.

Provision for Written Submissions

4.

Provision for Public Comments

5.

Provision for Committee Questions

6.

Decision (approve, defer with reason, deny with reason) See Planner's report for recommendation

• Recommended Motion:

  THAT the application for Consent B10-2025, submitted under Section 53 of the Planning Act be GRANTED subject to the conditions listed on the Planner's Evaluation Report.

7.3

6:00 p.m. Notice of Public Meeting for application B5-2024 and B11-2025 located at 30458 Sylvan Rd.

1.

Planner's Evaluation Report

2.

Provision Applicant Remarks

3.

Provision for Written Submissions

4.

Provision for Public Comments

5.

Provision for Committee Questions

6.

Decision (approve, defer with reason, deny with reason) See Planner's report for recommendation

• Recommended Motion:

  THAT the application for Consent B11-2025, submitted under Section 53 of the Planning Act be GRANTED subject to the conditions listed on the Planner's Evaluation Report.

7.4

6:00 p.m. Notice of Public Meeting to consider application B9-2025 and ZBA-8-2025 located at 29641 Coldstream Rd.

1.

Planner's Evaluation Report

2.

Provision for Applicant Remarks

3.

Provision for Written Submissions

4.

Provision for Public Comments

5.

Provision for Committee / Council Questions

6.

Decision (approve, defer with reason, deny with reason) See Planner's report for recommendation

• Recommended Motion:

  THAT the application for Consent B9-2025, submitted under Section 53 of the Planning Act be GRANTED subject to conditions as listed on the Planner's Evaluation Report. 

7.5

6:00 p.m. Notice of Public Meeting for application ZBA-6-2025 located at 34210 Neil Rd.

1.

Planner's Evaluation Report

2.

Provision for Applicant Remarks

3.

Provision for Written Submissions

4.

Provision for Public Comments

5.

Provision for Council Questions

6.

Decision (approve, defer with reason, deny with reason) See Planner's report for recommendation

• Recommended Motion:

  THAT Council receive the report for information for Zoning By-law Amendment ZBA-6-2025, which proposes to rezone the subject lands from ‘General Agricultural (A1) Zone’ to ‘General Agricultural Exception 118 (A1-118) Zone’;
  AND FURTHER THAT the associated implementing By-law be APPROVED and read a first, second, and third and final time in open session

8.

COMMITTEE REPORTS

8.1

Lake Huron Primary Water Supply Joint Mgmt Board

8.2

ABCA (Cr. Cornelissen)

1.

ABCA Board of Directors Meeting Agenda July 17 2025

2.

ABCA Board of Directors Meeting Minutes June 19 2025

8.3

BWRA (Cr. Keogh)

1.

BWRA Quarterly Industry Report Q2 2025

8.4

EDAC (Cr. Irwin, Deputy Mayor Hodgins)

1.

EDAC Meeting Minutes April 10 2025

8.5

LSAC (Cr. Irwin, Deputy Mayor Hodgins)

8.6

Recreation Committee (Cr. Daigle, Cr. Nirta)

8.7

Policies Review Committee (Mayor Ropp, Deputy Mayor Hodgins, Cr. Daigle)

8.8

Fire Committee (Mayor Ropp, Cr. Cornelissen, Cr. Daigle)

1.

Fire Committee Recommendation

8.9

Budget Committee (Mayor Mayor)

8.10

Community Development Fund Committee (Mayor Ropp, Cr. Nirta, Cr. Cornelissen)

8.11

OCWA Client Advisory Board (CAO)

8.12

Middlesex County OPP Detachment Board

1.

OPP Middlesex Detachment - 2024 Detachment Board Annual Report

9.

CORRESPONDENCE - REVIEW AND CONSIDER SUPPORT

9.1

Parkhill Agricultural Society - 2025 Parkhill Fair Tent Costs

9.2

Parkhill Fair Banner Add

9.3

McGillivray Home and School Association - Ailsa Craig Community Centre Rental

9.4

Town of Bradford West Gwillimbury - Advocacy for Increased Income Support

10.

OTHER AND URGENT BUSINESS

11.

DEFERRED ITEMS FROM PREVIOUS MEETINGS

12.

COMMUNICATIONS (Including County Council Meeting Report)

13.

READING OF THE BY-LAWS

• Recommended Motion:

  That By-laws 052, 053, 055 - 060 of 2025 be read a first and second time

   

  Provision for questions

   

   

• Recommended Motion:

  That By-laws 052, 053, 056 - 060 of 2025 be read a third and final time.

13.1

052 of 2025 Land Sale Policy

13.2

053 of 2025 ZBA-6-2025  34210 Neil Rd.

13.3

055 of 2025 ZBA-8-2025 29461 Coldstream Rd.

First and Second

13.4

056 of 2025 Southwest Middlesex Animal Centre Agreement

13.5

057 of 2025 Middlesex Centre Fire Agreement

13.6

058 of 2025 Lambton Shore Fire Protection Agreement Amendment

13.7

059 OF 2025 LiveBarn Agreement

13.8

060 of 2025 Confirming

14.

CLOSED MEETING (Under Section 239 of the Municipal Act)

• Recommended Motion:

  THAT the Open Meeting adjourn to Closed Meeting 
  To receive information under the following exception:

  (a) The security of the property of the municipality or local board; Solar Lease

  (b) Personal matter about an identifiable individual, including municipal or local board employees. 

  Approval of past minutes.

   

15.

CONSIDERATION OF MATTERS ARISING FROM CLOSED MEETING

• Recommended Motion:

  That the Closed Meeting adjourn and return to Open Meeting at with/without the recommendations

   

16.

ADJOURNMENT

• Recommended Motion:

  That the Meeting adjourn at __________