MUNICIPALITY OF NORTH MIDDLESEX
REGULAR MEETING
AGENDA

-
Hybrid Meeting (both in person and electronic participation)

Click on the link below for viewing the Open Meeting
North Middlesex You Tube Channel

1.
CALL TO ORDER

 

2.
DISCLOSURE OF PECUNIARY INTEREST

 

(Municipal Conflict of Interest Act – Section 5 requires any member of Council to declare a pecuniary interest and general nature thereof, prior​ to any consideration on that matter. Where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.  The disclosures become part of a Public Registry as required under the Act.

3.
MINUTES OF PREVIOUS MEETINGS

 

3.1
Meeting Minutes for November 6, 2024

This item has attachments. 
1.Post-Meeting Minutes - Council Meeting_Nov06_2024 - English.pdf
  • Recommended Motion:

    THAT the attached minutes be approved as presented.

4.
DELEGATIONS

 

4.1
Bog Line Smoke Show - BBQ Festival

This item has attachments. 
1.Bog Line Smoke Show - BBQ festival.pdf
  • Recommended Motion:

    THAT the presentation be accepted as information. 

5.
DEPARTMENTAL REPORTS

 

5.1
Report from Brandon Drew, Director of Economic Development and Community Services

 

1.
Bog Line Smoke Show Event

This item has attachments. 
1.RTC Bog Line Smoke Show Event.pdf
  • Recommended Motion:

    THAT Council endorse the Bog Line Smoke Show as a Municipally Significant Event;
    AND THAT Council authorize the Director of Economic Development and Community Services to execute a three-year agreement with Bog Line Smoke Show for use of the current Parkhill Fair Grounds;
    AND THAT Council direct staff to charge no fee for their inaugural year and charge them the cost of staffing for years two and three.

5.2
Report from Arnie Marsman, Chief Building Official

 

1.
Third Quarter 2024 Building Activity Summary

This item has attachments. 
1.NM third quarter 2024 Report.pdf
  • Recommended Motion:

    THAT the Third Quarter 2024 Building Activity Summary be received for information.

5.3
Report from Joanne Sadler, Drainage Superintendent

 

1.
Petition for Drainage Works by Owners (Section 4 Request) – New Municipal Drain

This item has attachments. 
1.Nov 20 - Petition for Drainage Works by Owners - Hodgins.pdf
2.Bornish drive drain petition.pdf
3.Municipal Drain Information- Con13 Lot 9 and 10.pdf
4.12039-NEC-D10-305-REV-3 - Nextera.pdf
5.Sylvan Acres Inc. Tile Map.pdf
6.Request Engineer - Spriet.pdf
  • Recommended Motion:

    THAT Council Receive the Petition for Drainage Works by Owners for a new municipal drain according to section 4 of the Drainage Act.  
    THAT Council appoints Spriet Associates Ltd., as engineer to the project.

5.4
Reports from Felicia Krista, Economic Development and Communications Coordinator

 

1.
Community Improvement Plan - Lucan Country Gardens

This item has attachments. 
1.RTC - CIP - Lucan_Country_Gardens_Construction_Costs.pdf
  • Recommended Motion:

    THAT Council award Lucan Country Gardens located at 34603 Richmond St, with $1,329.37 upon completion of their proposed rural economic development project as per the Municipality’s Community Improvement Plan.

2.
Community Improvement Plan - Four Seasons Fashions, Gifts and More

This item has attachments. 
1.RTC - CIP _ Four_seasons_professional_fees.pdf
  • Recommended Motion:

    THAT Council award Four Seasons Fashions, Gifts and More located at 214 Parkhill Main St., Parkhill with $1380.96 upon completion of their proposed beautification project as per the Municipality’s Community Improvement Plan.

6.
COMMITTEE REPORTS

 

6.1
Lake Huron Primary Water Supply Joint Mgmt Board

 

6.2
ABCA (Cr. Cornelissen)

 

6.3
BWRA (Cr. Keogh)

 

6.4
EDAC (Cr. Nirta, Cr. Irwin, Deputy Mayor Hodgins)

 

6.5
LSAC (Cr. Irwin, Deputy Mayor Hodgins)

 

6.6
Recreation Committee (Cr. Daigle, Cr. Keogh, Cr. Nirta)

 

6.7
Policies Review Committee (Mayor Ropp, Deputy Mayor Hodgins, Cr. Daigle)

 

6.8
Fire Committee (Mayor Ropp, Cr. Cornelissen, Cr. Daigle)

 

6.9
Budget Committee (Mayor Mayor)

 

6.10
Community Development Fund Committee (Mayor Ropp, Cr. Nirta, Cr. Cornelissen)

 

1.
Community Development Fund Policy

This item has attachments. 
1.DRAFT - Community Development Fund Policy - Track Changes.pdf
2.Community Development Fund Policy - Application From.pdf
  • Recommended Motion:

    THAT the Community Development Fund Policy be approved and effective immediately;
    AND THAT to the satisfaction of the Director of Economic Development and Community Services, the Schedules constituting the application forms attached to the Community Development Fund Policy, be updated to reflect the changes in the policy upon closure of the current application window.

2.
Draft Minutes

This item has attachments. 
1.Post-Meeting Minutes - Community Development Fund Committee_Nov13_2024 - English.pdf

A request has been made by the Committee that the following resolution be shared with Council as information:

"THAT Council be informed that financial reporting requirements will likely be requested as updates in the 2025 policy review;
AND THAT the items of possible review could include but are not limited to:
·    10% holdbacks prior to reporting being submitted on large applications.
·    Financial reporting deadlines.
·    Possible disqualification of further applications for failure to report."

6.11
OCWA Client Advisory Board (CAO)

 

6.12
Middlesex County OPP Detachment Board

 

7.
CORRESPONDENCE

 

8.
OTHER AND URGENT BUSINESS

 

8.1
Henderson Drain - Clerical Error

This item has attachments. 
1.Henderson Drain - By-Law 54 of 2022 - signed.pdf
2.Henderson Drain - Schedule of Net Assessment.pdf
3.Demonstration-CorrectedInformation- By-law 54-2022.pdf

The Clerk of the Municipality is authorized to correct clerical errors on documents, including By-Laws. A clerical error has been discovered on a drainage by-law from 2022, which means both the current Clerk and Drainage Superintendent are not the same people who worked on it at the time. 

Seeing as the staff involved are no longer with the corporation, the Clerk is bringing the issue to Council so that clear and concise direction can be made to satisfy a Provincial Ministry that is requesting a correction. 

Relevant information supporting the correction:

  • The Court of Revision being the body that provides an open and transparent mechanism for landowners to question the assessments, had the correct information.
  • The By-law had inadvertently reported the Net Assessment instead of the Total Assessment, which is not in line with the direction of the Court of Revision.
  • It is advantageous to the Municipality to correct the clerical error.
  • The Clerk having reviewed the documentation, is of the opinion that this was clerical error not in line with the spirit and intent, and through that the direction of Council of the time. 

  • Recommended Motion:

    THAT the clerical error on By-law 54 of 2022 be corrected to define the estimated total costs of drainage work be $166,700.00.

9.
DEFERRED ITEMS FROM PREVIOUS MEETINGS

 

10.
COMMUNICATIONS (Including County Council Meeting Report)

 

11.
READING OF THE BY-LAWS

 
  • Recommended Motion:

    THAT By-law 091 of 2024 be read a first and second time.

     

    (Provision for questions)

  • Recommended Motion:

    THAT By-law 091 of 2024 be read a third and final time.

12.
CLOSED MEETING (Under Section 239 of the Municipal Act)

 
  • Recommended Motion:

    That the Open Meeting adjourn to Closed Meeting at ___________
    To receive information under the following exception:

     

12.1
Previous Minutes

 

12.2
239(2)(b) personal matters about an identifiable individual, including municipal or local board employees;

 

13.
CONSIDERATION OF MATTERS ARISING FROM CLOSED MEETING

 
  • Recommended Motion:

    That the Closed Meeting adjourn and return to Open Meeting at with/without the recommendations

     

14.
ADJOURNMENT

 
  • Recommended Motion:

    That the Meeting adjourn at __________

     

No Item Selected